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Hastings and Prince Edward Public Health
Ontario Immunization Record Card

Immunization Reporting and Records

Updating Immunization Records

Immunizations are an important part of our health record. It is important to keep a copy of our records in a safe place.

In Ontario, health care providers do not automatically report immunizations to their local public health agency. Parents and guardians are responsible for reporting their child’s immunizations to Public Health. You can report your child’s immunizations using the online Immunization reporting tool ICON.

Go to the ICON site to view or update immunization records.

Reporting Your Child’s Immunizations

When reporting your child’s immunization(s), the following information will be required:

  • Child’s name
  • Date of birth
  • Health Card number
  • Name of vaccine received, date given, name of health care provider

Other Options for Updating Immunization Records

  • Email copy of immunization record to cdcimm@hpeph.ca
  • Fax copy of immunization record to 613-966-8145
  • Phone 613-966-5500 or 1-800-267-2803, ext. 221

Record of TB Skin Test

If you attended a clinic at Hastings Prince Edward Public Health for a TB skin test, and are unable to find your record, you can obtain a new one by filling out the form Request for Record of Tuberculin Skin Test and submitting it in person or by email to CDCIMM@hpeph.ca.

The fee for this service is:

  • $10.00 for TB Test Letter printed from electronic record
  • $20.00 for TB Test Record transcribed and signed by a nurse from paper records (before September 2017)

Your record will be ready for pick-up within 3 to 5 business days.

What does Public Health do with Immunization Records?

Public Health reviews the immunization records of all elementary and secondary school students to ensure that they meet the ISPA requirements. Parents will receive letters from HPEPH if their child’s records are not up to date or missing.

Children who do not have an up-to-date immunization record or valid exemption on file at HPEPH may be suspended from school for up to 20 school days.

Parents or caregivers are responsible for reporting to Public Health each time your child receives an immunization. Your health care provider does not report these records.

Certain immunizations are required by the Immunization of School Pupils Act. We provide reminders to parents in the fall and early winter to ensure immunizations and/or student records are up to date. If records are not updated by a designated suspension date (usually early spring), Public Health will provide each principal with a list of the students who do not have an updated record.  The student will not be allowed to enter school until records are up to date.

Find out more about immunization requirements for kids in daycare and school.

Related Resources:

Need More Information About Immunization Reporting and Records?

Call 613-966-5500 or 1-800-267-2803, ext. 221.

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COVID-19 VACCINES IN HPEPH

Appointments for individuals 5+ can be booked through the provincial vaccine booking site, or by calling 1-833-943-3900 from 8 am to 8 pm, 7 days a week.  

Due to limited supply, HPEPH will initially be prioritizing available bivalent vaccine for residents and workers at identified highest-risk facilities.  Some HPEPH vaccination clinics MAY offer the bivalent vaccine, as availability allows. Vaccine clinics in Hastings and Prince Edward Counties will continue to offer monovalent vaccines (the same mRNA vaccines given as the primary series) for all eligible individuals until a steady supply of the bivalent vaccine is available.

Visit the HPEPH vaccine booking web page for details.

COVID-19 PROTOCOLS

Symptoms or exposure? Visit www.ontario.ca/exposed for the most up to date information about what to do.

For the most up to date information on current provincial restrictions, visit https://covid-19.ontario.ca/public-health-measures.

The Ministry of Health has launched a new toll-free line as an additional resource to help answer questions from the public regarding evolving COVID-19 testing and isolation guidance. The line can be reached at 1-888-777-0730, and is available from 8 am to 6 pm, 7 days a week.